camp policies

Check-In & Check-Out

Benswic Summer Camp will provide  summer camp beginning the 2nd week of July and ending the last week of August. Please note, there will be no camp held the 1st week of July, due to the 4th of July Holiday.

  • Early Drop-Off Camp 8:30 a.m. – 9:00 a.m.
  • Full Day Camp 9:00 a.m. – 3:00 p.m.
  • Lunch 12:00 p.m. -1:00 p.m.
  • Half Day Camp 9:00 a.m. – 12:00 p.m.

Drop-off/Pick-up Times

  • Earliest drop-off time is 15 minutes to the start of camp
  • Latest pick-up time is 15 minutes after the end of camp. Unless you’re doing Extended Day, which is a $40 charge

Sign-In & Sign-Out Procedures

Campers must be signed in and signed out by a parent/legal guardian listed on the child’s registration form. If an individual not listed on the registration form is required to pick up a child (carpooling, going with a friend, etc.) the parent/legal guardian must submit a note prior to the designated person picking up the child. Please do not drop your child off and just leave without letting any of Benswic Staff.

If your child is ill, running a fever, and/or suspected to be contagious, please DO NOT bring him/her to camp. Please call us and let us know if your child will be absent from camp

Check-In

On the Monday of camp, participants that have not yet paid for that week must stop signing desk and make payment (we’ll have a mobile credit card swipe). Those that have paid, can make their way to sign their child in and say their goodbyes.

Check-Out

Please visit the camp staff and sign-out your child before taking them. If you are picking them up early, one of our staff can let you know where your child is ( playground, gym, pool, etc.). When signing your child out, if the daily sign-out space for your child is highlighted, this means a staff member needs to speak with you. Please see any camp staff before leaving that day.

Benswic Camp
Benswic Summer Camp
Benswic Track Camp

Registration

Registration forms is HERE. We accept all credit cards where you can purchase online to whatever camp you’re interested in having your child do. Don’t forget your deposit when registering for camp this year! For registration to be complete, the registration form must be completed, payment received, and a signed copy of our Waiver and Consent forms are on file.

Financial Information

Deposits

A $75 Deposit must be paid per participant, per week to reserve their spot in that week of camp. Camp space is limited and will fill up. The $75 deposit will be deducted from your total balance due. If a participant does not show up for camp, the deposit will NOT be re-funded. If notice is given a week prior to camp (Monday before) the deposit will be refunded or can be credited to another camp, if not already filled.

Payments

Payments for camp are due the Friday before the starting date of each camp. If you have signed up for multiple camps, you may make multiple payments throughout the summer, as long as your deposit is paid and the above policy is
followed. On Monday morning of camp, if you have not paid for that week you will need to make payment at the Sign-In desk that morning. Any campers with an outstanding balance on Tuesday will not be permitted to attend camp. If you have special circumstances you must discuss these with the Head Director, prior to that week of camp.

Limited Space

Camp space is limited and will fill up. Your deposit will reserve your spot in that week of camp. Registration is taken on a first come, first serve basis. Once a camp fills up, we will create a waiting list.

Camp payments are for the week. We do not prorate, or offer one day or two day options. The full week amount is due, regardless of how many days you plan on attending that week. No exceptions.

Food & Snacks

Snacks

Campers will need to bring his/her own snack and 2 frozen water bottles (we’ll have a water cooler to keep the ice frozen) during the day. If a camper has allergies or a special diet, please let our staff know this way we can monitor them.

Each day, there will be 15-20 minutes snack/beverage break where campers can relax and re-fuel. Half day campers will only need one snack. Full day campers will need two snacks, one in the morning and one in the afternoon. Snacks must include a juice and a food item, such as baked chips, animal crackers, Chex mix, goldfish crackers, etc…..but something healthy. NO JUNK FOOD.

Lunch

Full day campers should pack a lunch each day. Lunch is not provided or sold by the Benswic. Full day campers will have a one hour lunch break during the middle of the day. During this time, campers eat lunch, play board games, and relax from physical activity.

 

General Information

What to Bring to Camp

  • Comfortable clothes
  • Close-toed shoes Snacks/Drink
  • Reusable water bottle
  • Lunch -full day campers
  • Sunscreen
  • Medicine

What to Leave at Home

  • Valuable items
  • Money
  • Electronic devices
  • Toys
  • Trading Cards

Shoes

Please do NOT wear flip-flops, sandals, or crocs to camp. This is a sports and fitness camp, if they don’t they will not be able to participate in camp for that day. This is a safety issue. If your child chooses to wear cleats (soccer camp), please make sure that they have an extra pair of sneakers with them for other reasons of use.

Water Bottles

Campers need to have their own water bottles with them, if campers don’t bring waters they can not participant in camp for that day. When camper are on the field, campers could keep their water bottles in the water cooler.

Sunscreen

Campers are encouraged to bring sunscreen to camp; we do not supply sunscreen to any camper. Activities will be taking place both inside and outside during most camps. Benswic Staff Members are not allowed to apply sunscreen to any camper so it is encouraged that you teach your child how to apply sunscreen properly. The staff will supervise and provide times for campers to apply sunscreen before/during outdoor activities.

Medication

Campers that need to take prescription medication during the day should notify the Program Manager on the first day of camp. The Parent/Legal Guardian must supply a note indicating when the medication should be taken and how much. Staff will not administer prescription medication, but staff members can assist campers by storing prescription medication in a safe place and reminding campers to take their prescription medication at the proper time each day. All prescription medication MUST be in the original packaging from the pharmacist.

Cell Phones/Electronic Devices

Cell Phones and all electronic devices are prohibited to be used during the Summer Camp program. We encourage that your child does not bring them to camp. If a child brings a cell phone or electronic device to camp, we will ask that they be turned off and stored with their belongings. If a cell phone or device is brought out by a child, it will be removed from their possession and placed with a Benswic Staff member. It will be returned to the parent at the end of the day when they are picked up. If you, as a parent/legal guardian, need to contact your child during the day, please call Benswic at 917-659-3549.

Behavior Expectations

Behavior Expectations

  1. Be respectful of others
  2. Listen to Camp Staff –there will be plenty of time to play/have fun. When STAFF is speaking, you should be listening.
  3. WHISTLE RULE -when you hear the whistle signal, STOP what you are doing, put down all equipment, and listen for instructions.
  4. Participate in all activities –we ask that all campers try to participate in each activity that is presented to them by their coaches.
  5. Have fun!

Behavior Issues Policy

All campers are expected to follow basic rules of behavior, including respecting themselves, others, BENSWIC property, and equipment/materials. Staff members will review our behavior policies with all campers at the start of each week. We will not tolerate disrespectful behavior, bullying, foul language, or violence of any sort.

Disruptive Behavior

During the program if a child behaviorally acts inappropriately as determined by the Summer Camp Staff, the child will sit out for 5 minutes and then can request to rejoin the activity. This is their first warning.

If the same child continues to behaviorally act inappropriately after their first warning has been issued, the child will sit out for 10 minutes. This is their second warning.

If the same child has not changed their behavioral actions as a result of the first two warnings, the child will sit out for the rest of that camp/or until the Summer Camp Staff has determined they have sat out enough time.

After the third warning the parent will be notified of their child’s inappropriate behavior upon pickup at the conclusion of camp on the day of the inappropriate behavior. If a child has a reoccurring theme of inappropriate behavior, then they will be considered for dismissal from the program.

Pushing/Shoving

In the event that a child should push or shove another participant intentionally, the following action will occur; after the incident, the child will sit out of that activity during that camp, this is their first warning. If the behavior continues, the child will sit out the remainder of the day, this is their second warning. The parents/legal guardian will be notified of this situation upon arrival.

After the second warning, if the behavior continues, the child will be suspended from the Summer Camp Program for one day after the day of the incident. If this behavior continues after the child returns, the child could be permanently dismissed from the program.

Striking/Hitting

In the event that a child should strike a staff member or another participant intentionally, the following action will occur; after the incident, the child will sit out of the activity for the remainder of the day. The parents/legal guardian will be notified of this situation upon arrival and the child will also be suspended from the Summer Camp Program for one day after the day of the incident. If this behavior continues after the child returns, the child could be permanently dismissed from the program.

If your child is participating in multiple sessions of Summer Camp and they should strike a staff member or another participant intentionally, the following action will occur:

First incident: After the incident, the child will sit out of the activity for the remainder of the day. The parents/legal guardian will be notified of this situation upon arrival and the child will also be suspended from the Summer Camp Program for one day after the day of the incident.

Second incident: After the incident, the child will sit out of the activity for the remainder of the day. The parents/legal guardian will be notified of this situation upon arrival and the child will also be suspended from the Summer Camp Program for two days after the day of the incident.

Third incident: After the incident, the child will sit out of the activity for the remainder of the day. The parents/legal guardian will be notified of this situation upon arrival and the child will be permanently dismissed from participating in the remainder of our Summer Camp Programs.

Please Note: If you child is suspended from camp, full payment is still due for that week.

TO DO LIST:

Camp Registration Check-List:

$75 Deposit – per week, per camper to hold your child’s spot

Registration Form

Payment – must be paid the Friday prior to camp

Medical / Consent Forms

That you Fully Read Camp Policy